Finance Specialist and Office Manager

Summary:
Performs a variety of professional level accounting duties involved in preparing, maintaining, analysing, verifying, and reconciling financial transactions, statements, records, and reports; maintains the accuracy of the ledgers and financial systems; assists in the preparation of assigned budgets, annual audit, and year end closing; and assist in administration of personnel matters.

Job Description:
1. Financial administration
• Performs a variety of professional level accounting duties involved in preparing, maintaining, analysing, verifying, and reconciling financial transactions, statements, records, and reports; maintains the accuracy of the ledgers and financial systems; assists in the preparation of assigned budgets, annual audit, and year end closing; and assist in administration of personnel matters.
• Ensure that all finances are properly administered and monitored in accordance with regulations and controls.
• Prepare monthly financial reports and budgetary control and records. Ensure variations are informed to relevant authority.
• Responsible for management of petty cash, bank reconciliations or deal with the bank on financial matters
• Act as advisor to the Director for financial matters including accounting standards and practices, audit compliance, funding, treasury, banking, beside the day-to-day accounting issues.

2. HR and General administration
• Responsible for overall operational management of the office; administrative and logistical support, staff training, payroll and appraisal, and reviewing and approving supply requisitions.
• Responsible for maintaining and streamlining the administration of office systems including personnel record system, database maintenance, contracts, and internal meetings.
• Manage personnel functions such as payment and claims administration, recruitments, staff travel arrangement, and other employee affairs.
• Support teamwork in organization projects as assigned or whenever required.

Job Requirements:
Education and Experience
• Bachelor’s degree or higher in accounting, finance, business administration or related field.
• At least 3 years of relevant experience in finance and accounting, human resources and office administration. Priority will be given to candidates with international office/NGO background.

Skills and Competencies
• Strong knowledge of accounting principles, procedures and standards.
• Working knowledge of and experience in office administration.
• Very good working knowledge of IT technologies and computer applications (e.g. MS Office, Accounting program and system).
• Strong organisational, problem-solving and time management. skills.
• Ability to handle sensitive information with confidentiality and with maturity.
• Good command of written and spoken of English.
• Good interpersonal and communication skills.
• Self-motivated and efficient in execution of tasks under strict deadlines.

Work is based in Putrajaya, Malaysia

Successful candidate will be offered a competitive salary and attractive remuneration package including medical and dental treatment, hospitalisation, life insurance and allowances. Subject to good performance during the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the probationary period.

Interested candidates are requested to apply via Jobstreet before 26 May 2024
*Only shortlisted candidates will be notified